New Regulation in Poland to Impact Entities That Hire Foreign Nationals
New laws that apply to the employment of foreign nationals in Poland went into effect in June 2025. Among them is the Act on the Conditions of Permissibility of Entrusting Work to Foreigners.
This act maintains the general rules of the Act on Employment Promotion and Labour Market Institutions for entrusting work to foreigners. But it introduces restrictions that could make the process of hiring foreigners in Poland more difficult, according to Traple Konarski Podrecki & Wspolnicy.
Under the new regulation, employers that hire foreigners must “conclude contracts with foreigners only in writing, in a language that the foreigner understands.” If a contract is in a language other than Polish, the employing organization must have it translated into Polish by a sworn translator and retain the contract for two years after the foreigner’s employment ends. The employer must also store the foreigner’s personal data for two years, unless a longer period is required by another regulation.
Stricter criteria for the approval of work permits are also introduced by the legislation. If the employer has been established only to facilitate the foreigner’s entry into Poland, or if the individual will work for an entity other than the organization that has applied for the permit, the provincial governor must refuse to issue a work permit.
The regulation also criminalizes the act of referring a foreigner to work for a third party in situations other than temporary work. According to Dentons, sanctions may be applied for “irregularities and abuses in the processes of legalising the work and stay of foreigners in Poland.” The sanctions include increased fines for specific offenses and a provision that allows authorities to restrict the operations of entities that engage in employee outsourcing without being entered into the register of employment agencies.
Source: Dentons, Traple Konarski Podrecki & Wspolnicy
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