Employer of Record
COVID-19 status update
As the situation in Italy continues to develop, Safeguard Global will be providing in-country intellect to our clients regarding legislative changes affecting employees and impacting businesses, as well as government recommendations on how to keep employees safe and healthy.
As of today, we have not identified any disruption that will impact our ability to provide the service our clients expect. Learn more in our COVID-19 Resource Center.
If a lack of speed or local expertise are among your top concerns when expanding to or employing workers in Italy, an employer of record may be the best option for achieving your global growth objectives.
An employer of record, sometimes known as an international PEO, enables you to quickly hire and onboard workers in Italy―often in as little as two weeks―without having to take on the cost and risk of establishing a local entity.
Learn about the hiring, employment, payroll and benefits requirements for workers in Italy and how our employer of record service, Global Employment Outsourcing (GEO), and local HR experts can help you manage your international employment needs.
Hiring in Italy
There is no central employment law in Italy, but employee rights are addressed in the Italian Constitution and the Civil Code, and there are a variety of laws governing the nature of employment relationships.
Most Italian employees are protected by collective labor agreements, which provide greater benefits than the minimum required by Italian law.
Because of the complexity of employment laws in Italy, compliant employment contracts are an essential business need. As your employer of record and PEO in Italy, we can ensure that every contract, for every worker, meets all requirements. We can also provide you with guidance about cultural norms and hiring best practices and keep you up-to-date with employment regulations as they change.
Employment contracts in Italy
As you look to hire new employees, here are some common regulations you’ll need to know to create a compliant contract, as well as how an employer of record and PEO can provide support for your unique HR needs.
Italian employees typically have a 40-hour workweek. Working hours should not exceed 48 hours per week, including overtime, when averaged over several months.
Employees are entitled to 24 consecutive hours of rest every seven days, and minors are guaranteed at least two days of rest per week.
As you consider the appropriate salary to offer your Italian employees, keep in mind:
- Italian law does not specify a minimum wage, and wage requirements are determined by collective labor agreements.
- For employees required to work beyond the standard 40-hour workweek, overtime pay is generally 10% above the regular pay.
As your employer of record in Italy, we can provide you with resources and insights about employee compensation, so you are better equipped to make a competitive employment offer.
Italian employees have no statutory entitlement to bonuses; however, they commonly receive a 13th-month bonus at the end of December as agreed to in collective agreements.
Probationary periods are allowed in Italy but are limited to a maximum of six months for executives and high-level employees, and three months for other employees.
Termination and severance
An employee in Italy may only be terminated if there is a real and serious cause. Italian courts define just cause for dismissal as any serious breach by an employee, such as theft. But employers may terminate employees on justified grounds for less serious breaches, such as unexcused or repeated absences from work, or when the employer can objectively prove the business need for a termination.
Dismissal without cause is considered abusive treatment, and the employee can be awarded damages of up to three years’ salary.
In Italy, severance pay is entitled to every employee, even during a resignation or a termination for just cause. Employers must set aside a certain amount of salary each month to cover employee severance.
As your employer of record in Italy, we can work with you to quickly handle the unforeseen event of an employee termination, providing legal guidance and a personalized process that ensures you stay out of labor court.
Employee benefits and paid leave in Italy
When negotiating terms of an employment contract with a candidate in Italy, here are some of the statutory benefits and paid leave requirements to keep in mind, as well as how an employer of record can support your company’s benefits strategy.
Employees in Italy are required to take five months of maternity leave. During this period, new mothers are entitled to 80% of their regular pay from the social security system.
Employees in Italy are entitled to four weeks of paid annual leave, including two weeks of consecutive leave at the employee’s request. Two weeks of annual leave must be taken during the year they are earned, but the remaining two weeks may be carried over for up to 18 months.
Employees may not take pay instead of annual leave except when the employment relationship is terminated.
Italy observes 11 national holidays, which are generally treated as paid leave for employees:
- New Year’s Day
- Easter Monday
- Liberation Day
- Labor Day
- Date of the Founding of the Republic
- Assumption Day
- All Saints’ Day
- Feast of the Immaculate Conception
- Christmas Day
- Stephen’s Day
Each locality also observes one additional holiday to honor its patron saint.
Employees receive an additional day’s pay if a public holiday falls on a weekend, and employees who must work on a holiday receive overtime pay.
Collective labor agreements specify employee entitlement to sick leave. Generally, Italian employees receive full pay during sick leave, which is paid by the employer and the National Social Security Institute.
In Italy, healthcare is a guaranteed benefit paid for by employer and employee taxes. The national health service program is managed by the Servizio Sanitario Nazionale (SSN), and it provides universal coverage to citizens with public healthcare mostly free of charge.
As your employer of record in Italy, we may be able to provide optional supplementary health coverage for professionals and their dependents at a more cost-effective rate.
The social security system in Italy covers a range of benefits, including pensions; benefits for sick leave, maternity, paternity and parental leave; workers’ compensation; and unemployment and disability benefits.
Employer social costs will cover a large portion of employee benefits in Italy, but we can consult with you about supplemental coverage options, such as additional pension contributions or life insurance, if needed.
Employee onboarding with an employer of record in Italy
We write and validate all local employment contracts, streamlining the onboarding process for you and your Italian employees—all you have to do is provide relevant information and review and approve the employment agreement.
As your employer of record in Italy, we will:
- Schedule a welcome call to discuss HR and employment information for Italy, as well as answer any questions
- Prepare a customized employment contract in English and in Italian (or other local language)
- Share the employment contract and benefits information with the new employee for signature and review
- Gather tax and banking information from the employee to set up payroll
- Provide a local point of contact to the employee to answer any questions regarding their employment, local HR or payroll
The entire onboarding process for the employee can often be completed in as little as two weeks.
Partner with Safeguard Global as your employer of record and PEO in Italy
With over a decade of service, we are the longest-serving employer of record and PEO provider in the international market. Organizations around the world rely on Global Employment Outsourcing (GEO) to expand and hire in over 179 countries around the world, quickly and compliantly.
We’ve seen just about every global employment circumstance imaginable—and with our extensive knowledge of local law and culture, we know what it takes to get employment right in Italy. We provide written contracts in the local language, salaries in the local currency and HR support in your employees’ time zone.
Additionally, as a global payroll provider we support payroll administration—including payments, filings and other calculations—in more than 150 countries and can accommodate the payroll outsourcing needs of any size organization.
Whether you’re looking to hire as part of a strategic expansion or to meet specific talent needs, our global solutions advisors can walk you through your international hiring options so you can make the right choice for your organization. Contact us today.
The information provided on or through this website is for informational purposes only and does not constitute legal advice. Safeguard Global expressly disclaims any liability with respect to warranty or representation concerning the information contained herein, including the lost essence, interpretation, accuracy and/or completeness of the information in transit and language translation.
Learn more about Global Employment Outsourcing
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